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Mt. Pleasant Michigan Kennel Club

Constitution & By-Laws

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Approved at the Jan. 2, 2005 General Meeting.

CONSTITUTION

 

SECTION 1.

Name.  The name of the club shall be the Mount Pleasant Michigan Kennel Club.

 

SECTION 2.

 

Objectives.  The objective of the Club shall be:

(a) to further the advancement of all breeds of purebred dogs;

(b) to do all in its power to protect and advance the interests of all dogs and to encourage sportsmanlike competition at dog shows, obedience trials and other dog-related events;

(c) to conduct sanctioned matches, dog shows, obedience trials, and any other event for which the club is eligible, under the rules of the American Kennel Club.

(d) to educate the public on responsible dog ownership and the benefits of dog/human interactions.

 

SECTION 3.

 

Not for Profit. The Club shall not be conducted or operated for profit, and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.

 

SECTION 4.

 

By-laws.  The members of the Club shall adopt and may, from time to time, revise such by-laws as may be required to carry out the objectives.


BY-LAWS

 

ARTICLE I

 

Membership

 

SECTION 1.

 

 

 

ELIGIBILITY. There shall be three types of regular membership open to all persons eigh­teen years and older who are in good standing with The American Kennel Club and subscribe to the purposes of this Club.  These membership types are described in the Glossary.  A non-voting membership will be open to youth, as described in the Glossary.  While membership is to be unre­stricted as to residence, the Club's primary purpose is to be representative of the dog owners in its immediate area.

 

SECTION 2.

 

DUES. Membership dues shall be set by the membership and shall not exceed $40 per year for individual membership or $60 per year for a family membership.  Dues are payable on or before January 1 of each year. Persons joining the Club after January 31 shall pay dues on a pro-rated basis for each month of membership. No member may vote whose dues are not paid for the current year. During the month of November the Secretary shall send to each member a statement of dues for the ensuing year.

 

SECTION 3.

 

ELECTION OF MEMBERSHIP. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and by-laws and the rules of The Mt. Pleasant Michigan Kennel Club and The American Kennel Club. The application shall state the name, address, and the occupation of the applicant, and it shall carry the endorsement of two members in good standing. Accompanying the application shall be dues for the current year.

 

Each applicant for membership must attend at least two general meetings before being considered for membership.  The applicant may submit an application for reading at or after the second meeting at which he/she is in attendance.  All applications are to be filed with the Secretary, and payment of membership dues for the remainder of the fiscal year is required prior to acceptance of the application for reading.  At the second meeting (or the next regular meeting if the application is received between meetings) the application will be read to the membership, published in the minutes of the meeting, and distributed to the full club membership for their consideration.  Any club member with concerns must contact a Board member to communicate these concerns and present a signed and dated document stating the concerns prior to the next regular club meeting.  If no concerns are communicated, the applicant shall automatically become a member at the next regular club meeting.  If concerns are voiced the applicant will be informed that his/her application will not automatically become effective at the next meeting.  The board shall discuss the nature of the concerns at the next regular board meeting and determine the path forward and the expected timeframe for proceeding with a determination of membership approval.  If a special board meeting is required, it will proceed in accordance with Article II, Section 4, of these By-Laws.  Approval of membership for an applicant for whom concerns have been voiced shall require a 2/3 majority of the board members attending the meeting at which the vote takes place.

 

Applicants for membership who have been rejected by the Club may not re-ap­ply within six months after such rejection.

 

SECTION 4.

 

TERMINATION OF MEMBERSHIP. Membership may be terminated by:

a. resignation. Any member in good standing may resign from the Club upon written notice to the Secretary, but no member may resign when in debt to the Club. Dues obligations are considered a debt to the Club, and they become in­curred on the first day of the fiscal year.

b. lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 60 days after the first day of

the fiscal year. However, the Board may grant an additional 30 days of grace' to such delinquent members in meritorious cases. No person may vote at any Club meeting whose dues are not paid as of the date of that meeting.

c. Expulsion. A membership may be terminated by expulsion as provided in Article VI of these by-laws.

 

 

 

ARTICLE II

 

Meetings and Voting

 

SECTION 1.

 

 

 

CLUB MEETINGS. Meetings of the Club shall be held within the greater Mount Pleasant area on the first Wednesday of the month, at such hour and place as may be designated by the Board of Directors.

 

Written notice of each such meeting shall be mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the members in good standing.

 

SECTION 2.

 

SPECIAL CLUB MEETINGS.  Special Club meetings may be called by the Club President or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held within the greater Mount Pleasant area at such place, date and hour as may be designated by the person or persons authorized herein to call such meetings. Written notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quo­rum for such a meeting shall be 20% of the members in good standing.

 

SECTION 3.

 

BOARD MEETINGS. Meetings of the Board of Directors shall be held within the greater Mount Pleasant area at least six times per year at such place, date and hour as may be designated by the Board. Written notice of each meeting shall be mailed by the Secretary at least 5 days prior to the date of the meet­ing. The quorum for such a meeting shall be a majority of the Board.

 

SECTION 4.

 

SPECIAL BOARD MEETINGS. Special meetings of the Board may be called by the, President and shall be called by the Secretary upon receipt of a written re­quest signed by at least 3 members or the Board. Such special meetings shall be held within the greater Mount Pleasant area at such place, date and hour as may be designated by the person authorized herein to call such a meeting. Written notice of such meetings shall be mailed 5 days but not more than 12 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting, and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.

 

SECTION 5.

 

VOTING. Each member in good standing whose dues are paid for the current year shall be entitled to one vote for each motion at any meeting of the Club at which he is present. Proxy voting will not be permitted at any Club meeting or election.  A simple majority of votes is required to pass any motion.

 

 

 

ARTICLE III

 

Directors and Officers

 

SECTION 1.

 

 

 

BOARD OF DIRECTORS. The Board shall be comprised of the President, Vice President, Secretary, Treasurer, and five other persons all of whom shall be members in good standing.  Elections shall take place at the Club’s annual meeting as provided in Article IV and shall serve for the official year(s) following their election.  The officers of the club shall be elected for one-year terms. The non-officer board members shall be elected for two-year terms.  They shall be elected in a “staggered” fashion so that two members are elected in one year and three members elected the following year.  General management of the Club's affairs shall be entrusted to the Board of Directors.

 

SECTION 2.

 

OFFICERS. The Club's officers, consisting of the President, Vice President, Secretary, and Treasurer, shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.

 

The President shall preside at all meetings of the Club and of the Board and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these by-laws.

 

The Vice President shall have the duties and exercise the powers of the President in case of the President's death, absence or incapacity.

 

The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club. He or she shall have charge of the correspondence, notify members of meet­ings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses and carry out such other duties as are prescribed in these by-laws.

 

The Treasurer shall collect and receive all monies due or belonging to the Club. He or she shall deposit the same in a bank designated by the Board in the name of the Club. His or her books shall be at all times open to the inspection of the board, and he or she shall report to them at every meeting the condition of the club's finances and every item of receipt or payment not before reported, and, at the annual meeting, he or she shall render an account of all monies received during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine.

 

The offices of Secretary and Treasurer may be held by the same person in which case the Board shall be comprised of the officers and six other mem­bers.

 

SECTION 3.

 

VACANCIES. Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such a vacancy, or at a Special Board Meeting called for that purpose, except that a vacancy in the office of the President shall be filled automatically by the Vice President, and the resulting vacancy in the office of Vice President shall be filled by a member of the Board appointed by a majority of all the then members of the Board.

 

 

 

 

ARTICLE IV

 

The Club Year, Annual Meeting, Elections

 

SECTION 1.

 

 

CLUB YEAR. The Club's fiscal and official year shall begin on the 1st day of January and end on the 31st day of December.

SECTION 2.

 

ANNUAL MEETING. The annual meeting shall be held in the month of November at which Officers and Directors for the ensuing year shall be elected by secret ballot from those nominated in accordance with Section 4 of this Article. They shall take office January 1st, and each retiring officer shall turn over to his or her successor in office all properties and records relating to that office within 30 days after the election.

 

 

SECTION 3.

 

ELECTIONS. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for other open positions on the Board who receive the greatest number of votes for such positions shall be declared elected.

 

SECTION 4.

 

NOMINATIONS. No person may be a candidate in a Club election who has not been nominated. During the September meeting, the Board shall establish a Nominating Committee consisting of four members, exactly one of whom shall be a member of the Board who is not up for re-election.  The Secretary shall immediately notify the Committee members of their selection. The Committee shall choose a chairperson, whose duty shall be to call a committee meeting, which shall be held on or before September 20. No member of the Committee may be nominated by the Committee to run for the Board of Directors.

 

The Committee shall nominate at least one candidate for each office and at least one candidate for each of the other open positions on the Board, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary.  The Secretary shall report the nominations to the Board of Directors prior to the October meeting.

 

Additional nominations may be made at the October meeting by any member in good standing in attendance, provided that the person so nominated accepts when his/her name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his or her proposer shall present to the Secretary a written statement from the proposed candidate signifying his or her willingness to be a candidate.

 

The Secretary shall, at least two weeks before the annual meeting, notify each club member in writing of the candidates so nominated.  Nominations cannot be made at the annual meeting or in any manner other than as provided in this Section.  No person may be a candidate for more than one position.

 

 

 

ARTICLE V

 

Committees

 

SECTION 1.

 

 

The Board may each year appoint standing committees to advance the work of the Club in such matters as shows, obedience trials, trophies, annual prizes, membership and other fields which may be well served by a Committee. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.  Each Committee shall meet a minimum of one time per year.  The Chairperson of the Committee will be responsible for maintaining a written record of any Committee meetings. 

 

SECTION 2.

 

Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee, and the Board may appoint successors to those persons whose services have been terminated.

 

ARTICLE VI

 

Discipline

 

SECTION 1.

 

 

AMERICAN KENNEL CLUB SUSPENSION. Any member who is suspended from the privileges of the American Kennel Club automatically shall be sus­pended from privileges of this Club for a like period.

 

SECTION 2.

 

CHARGES. Any member may prefer charges against a member for alleged mis­conduct prejudicial to the best interests of the Club. Written charges with spec­ifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each of the Board members or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proved, might constitute conduct prejudicial to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be prej­udicial to the best interests of the Club, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date of a hear­ing by the Board not less than 3 weeks or more than 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes.

 

SECTION 3.

 

 

BOARD HEARING. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, af­ter hearing all the evidence and testimony presented by complainant and de­fendant, the Board may by a majority vote of those present suspend the defen­dant from all privileges of the Club for not more than 6 months from the date of the hearing, and, if it deems that punishment insufficient, it may also recom­mend to the membership that the penalty be expulsion. In such case, the sus­pension shall not restrict the defendant's right to appear before his or her fel­low members at the ensuing Club meeting which considers the Board's recom­mendation. Immediately after the Board has reached a decision, its findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.

 

SECTION 4.

 

EXPULSION. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board hearing and upon the Board's rec­ommendation as provided in Section 3 of this Article. Such proceedings may oc­cur at a regular or special meeting of the Club to be held with 60 days but not earlier than 30 days after the date of the Board's recommendation. The defen­dant shall have the privilege of appearing in his or her own behalf, though no evidence shall be taken at this meeting. The President shall explain the charges and the Board's findings and recommendation, and shall invite the de­fendant, if present, to speak in his or her own behalf if he or she wishes. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present and voting at the meeting shall be necessary for expul­sion. If expulsion is not so voted, the Board's suspension shall stand.

 

 

 

ARTICLE VII

 

Amendments

 

SECTION 1.

 

 

Amendments to the Constitution and By-laws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by twenty per cent of the membership in good standing. Amendments proposed by such peti­tion shall be promptly considered by the Board of Directors and must be submit­ted to the members with recommendations of the Board by the Secretary for a vote within 3 months of the date when the petition was received by the Secretary.

 

SECTION 2.

 

The Constitution and By-laws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, pro­vided the proposed amendments have been included in the notice of the meeting and mailed to each member at least two weeks prior to the date of the meeting.

 

 

 

ARTICLE VIII

 

Dissolution

 

SECTION 1.

 

 

DISSOLUTION. The Club may be dissolved at any time by written consent of not less than 2/3 of the membership. In the event of the dissolution of the Club, other than for the purposes of reorganization, whether voluntary or involun­tary or by operation of the law, none of the property of the Club nor any of the proceeds thereof nor any assets of the Club shall be distributed to any members of the Club, but after payments of the debts of the Club, its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.

 

 

ARTICLE IX

 

Dispersal of Funds

 

SECTION 1.

 

BOARD DISCRETION.  At the discretion of the Board up to $500 may be allocated for appropriate club activities.  A 2/3 majority of votes of Board members present must be obtained in order to so allocate. 

SECTION 2.

 

COMMITTEE BUDGETS.  The Board shall allocate budgets to Committees as appropriate.  Each Committee Chairperson is responsible for submitting a budget report to the Treasurer/Board of Directors not less than twice per year.

 

SECTION 3.

 

REIMBUSEMENT FOR EXPENSES.  Reimbursement of expenses for club functions shall be pre-approved by the Board.  Dispersal of the approved funds will be made upon presentation of appropriate receipts.

 

 

 

ARTICLE X

 

Order of Business

 

SECTION 1.

 

 

At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:

 

Roll Call

Minutes of the last meeting

Report of the President

Report of the Secretary

Report of the Treasurer

Reports of Committees.

Election of Officers and Board (at Annual Meeting)

Report of new member applications

Unfinished business

New business

Match business

Show business

Adjournment

 

 

SECTION 2.

 

At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:

 

Reading of minutes of last meeting

Report of Secretary

Report of Treasurer

Reports of Committees

Unfinished business

New business

Match business

Show business

Adjournment

 

 

 

ARTICLE XI

 

Parliamentary Authority

 

SECTION 1.

 

 

The rules contained in the current edition of “Robert’s Rules of Order, Newly Revised,” shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules the club may adopt.

 

 

 

GLOSSARY

 

Member in good standing—An individual who is not suspended by the American Kennel Club or their club, whose dues for the year are already paid, or who is a Life member.

Types of Membership

       Individual membership – Open to any individual 18 years or older.  This is a full voting membership.

       Family membership – Open to families, and includes member plus spouse/significant other, and all children under 18 years of age.  Family members who are over 18 may be included in the family membership by submitting reduced dues, as set by the general membership.  Each family member over 18 years of age who is member in good standing is entitled to vote on all club issues.

       Life—For those individuals who have been members for a long period of time (usually 20 years).  
Life members are eligible to vote and hold office. They may choose to be exempt from paying dues OR from paying for classes.

       Youth membership – Open to any individual under 18 years of age that is not included in a family membership.  This is a non-voting membership with limited privileges, as set by the general membership.

 

Constitution & By-Laws Committee:
Lori Lickly, Chairperson and club VP
Amanda Chrzanowski/Diane Kovacs
Deb Marmarelli
Jennifer Landers Moore
Brenda Young
 
Page revised Feb. 5, 2005